Set your Goals

Dear Presidents

As club president-elect, you will lead your club in establishing annual goals that support your strategic plan. The Planning Guide for Effective Rotary Clubs (appendix 2 of President’s Manual) will help you assess your club’s strengths, weaknesses, opportunities, and risks in order to set annual goals.

Responsibilities

As president-elect, you have these goal-setting responsibilities:

• Developing or assessing your club’s strategic plan in support of your vision

• Establishing annual goals that coincide with your club’s long-range goals

• Ensuring that an action plan has been developed for each goal

• Attending PETS and the district assembly to further develop your goals with your team

As president, you have these goal-setting responsibilities:

• Implementing and regularly evaluating your club’s goals

• Motivating club members to accomplish the goals.

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Club President’s Manual 13 Planning for your year

Semiannual report (SAR)

Dear Rotary club officers:

In advance of the July semi-annual report (SAR), we’re reminding clubs to update their membership data no later than 1 June.

 To review your club’s information, go to www.rotary.org/myrotary and sign in to your My Rotary account. Then go to the Club Administration page in the Manage section.

 Updating methods and deadlines

• ·   Through your My Rotary account (this option is available to club presidents, secretaries, treasurers, membership and Rotary Foundation chairs, and executive secretaries and directors) by 1 June
• ·     Through your local database, if you have a member data integration provider, by 1 June
• ·     Manually, emailing your updates to data@rotary.org by 15 May

 Steps to complete

• ·      Terminate members who have left the club, and add any new members.
• ·      Provide an email and mailing address for each current member.
• ·      Designate current and future club officers, and provide or update email and mailing          addresses for both, current and future, officers.
• ·   Update or provide a permanent club mailing address and a permanent club email address.
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•      Indicate whether you wish to receive your report electronically (e-SAR), check the box. Note: If you have provided club officers’ email addresses, you will automatically receive the e-SAR.

 Improved billing in 2015

Starting with 1 January, clubs will receive a one-page document that clearly states the amount due. This invoice is calculated on the membership numbers filed by that club secretary – through Rotary.org, email, or mail – by 1 January and 1 July.

Reasons to Join Rotary Now

Connect

In an increasingly complex world, Rotary provides one of the most basic human needs: the need for friendship and fellowship. It is one of two reasons why Rotary began in 1905.

Learn

Each week at Rotary there is a program designed to keep one informed about what is going on in the community, nation and world. Each meeting provides an opportunity to listen to different speakers and a variety of timely topics.

Give

This is perhaps the best reason for becoming a Rotarian: the chance to do something for somebody else; to sense the self-fulfillment that comes in the process; and the return of that satisfaction to one’s own life. It is richly rewarding.

Fun

Rotary is fun, a lot of fun. Each meeting is fun. The club projects are fun. Social activities are fun. The service is fun.

SUPPORT ROTARY

I WANT TO SUPPORT ROTARY

ANNUAL FUND AND SHARE

Your support to the Annual Fund is crucial to sustain the thousands of projects that are being conducted in your community and around the world. 

 Through the generosity of people like you, our work has made a difference in the lives of millions around the world. Your gift to The Rotary Foundation allows us to improve communities by promoting peace, preventing disease, bolstering economic development, and providing clean water and sanitation.

Learn More:  https://www.rotary.org/myrotary/en/annual-fund-and-share

Google Hangouts

New RI Website issues

SOLUTIONS FOR YOUR WEBSITE ISSUES

The good news: In just one day, more than 3,000 people created an account on My Rotary. The bad: Some tried, but unfortunately, were unsuccessful. We are working to correct this and several other issues that you may have encountered while using the new website. In the meantime, please review the information below. If you still have problems, please send us an email. And as always, thank you for your patience and support.

UNABLE TO CREATE AN ACCOUNT

If you tried to create a My Rotary account but received an "access denied" email when clicking the activate link, please send us an email so we can let you know when this issue has been resolved. We anticipate a solution within a day.

MEMBER ACCESS DENIED

To access the tools and applications previously available through the Member Access Portal (MAP), you'll be asked to sign in again if it has been four hours since you last signed in. If after signing in a second time, you still receive an access denied error message, try signing out (available on your My Rotary profile page) and signing back in. For 99 percent of the users, this solves the problem.

The other one percent may receive this message because either their role does not give them access or their new role as a club or district leader has not been updated in our database. If you think your website account does not have the right role, please contact us.

SITE LANGUAGE REVERTS TO ENGLISH

We are aware of this issue and are working to resolve it permanently. In the short term, you can change the language code in the URL. For instance, if you're trying to read about the international convention in Spanish and it keeps reverting to English, change "en" to "es" as in www.rotary.org/myrotary/es/international-convention. It's not ideal, but it works.

RECOMMENDED BROWSERS

The new website works best on the following browsers: Chrome, Firefox, Internet Explorer 9 and 10, and Safari 5 or higher. If you encounter compatibility view errors when using IE9 or 10, please follow the instructions on the screen.

Each Rotarian Reach one, Keep one

The Sponsor of a New Member

To be an effective, relevant, and vibrant group within a community, a Rotary club needs to continually admit new members and retain current ones. A club's ability to serve the community is directly related to the strength and size of its membership base. A club that stays active encourages Rotarians to remain connected to the organization. 

The bylaws of Rotary clearly outline the procedure for proposing someone for Rotary club membership. The “proposer” or sponsor is the key person in the growth and advancement of Rotary. Without a sponsor, an individual will never have the opportunity to become a Rotarian. Individuals must be asked to join Rotary; thus, it is every member’s responsibility to identify and invite prospective members.

The task of the sponsor should not end merely by submitting a name to the club secretary or membership committee. Rotary has not established formal responsibilities for sponsors; however, these procedures are recommended in many clubs.

The sponsor should

1. Invite a prospective member to several meetings prior to proposing the individual for membership

2. Accompany the prospective new member to one or more orientation/informational meetings

3. Introduce the new member to other club members each week for the first month

4. Encourage the new member to become involved in any club service projects underway

5. Invite the new member to attend meetings of the Interact or Rotaract clubs sponsored by the club

6. Provide opportunities for the new member to get involved in international program efforts,

Such as Group Study Exchange or Youth Exchange

7. Invite the new member to accompany the sponsor to neighbouring clubs for the first make-up meeting to learn the process and observe the spirit of friendship

8. Ask the new member and spouse to accompany the sponsor to the club’s social activities, dinners, or other special occasions

9. Urge the new member and spouse to attend the district conference with the sponsor

10. Serve as a special friend to assure that the new member becomes an active Rotarian When a new member becomes involved and connected, both Rotary and the new member become stronger.

“Being a Rotarian means serving your community, networking, making friends, and building international relationships.”